Part Time Assistant

About the Job

We are a High Rise Luxury Condominium looking for a Part Time assistant to our Property Manager.

Job Responsibilities include:
  • Greet Owners/residents/vendors/contractors and qualify by covering all criteria. Maintain and document information according to established procedures.
  • Ensure all incoming calls are answered properly and messages are handles accurately and in a timely manner; immediately record all telephone and in-person visits on appropriate forms.
  • Maintain and update resident information in computer database.
  • prepare management reports, committee reports, meeting notices and submit to manager for review and approval.
  • secure new residents’ signatures on appropriate paperwork prior to move-in. Orient new residents to community.
  • Prepare resident information packages to include voting material packages, surveys, amendments.
  • Distribute all company or community-issued notices.
  • Coordinate receipt of closing statement,warranty deed, etc. and maintain owner file.
  • Issue/disburse laundry cards, shopping card carts, maintain sales logs.
  • Maintain inventory of resident keys as well as master keys for common areas.
  • Maintain and manage website; approve log-in requests, upload documents, news bulletins, and updates as needed.
  • Registration of unit owners/residents into Biometric System.
  • Retrieval of unit owner complaint forms, work orders, insurance requests, etc. and inform management of such.
  • Record monies collected and prepare bank deposits on an on-going basis.
  • Ensure that all invoices received from the properties are approved, entered and paid  within a timely manner.
Essential Job Functions:
  • High School diploma or equivalent; some college preferred.
  • A minimum of one (1) year experience in a customer service related industry
  • Must possess strong attention to detail
  • Demonstrate ability to support and contribute to community team
  • Must possess a positive attitude and the ability to smile under all circumstances.
  • Neat, clean, professional at all times throughout the workday and or whenever present at the community
  • Successfully pass background screening and drug test.

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